Check Signatures – Regional Locations for July 14, 2017 checks

Please click on the link below for the list of the locations for Regional Locations for check signatures on checks issued July 14, 2017 that inadvertently went out without an authorized signature.  We apologize for any inconvenience this has caused.  For any additional questions you may contact the Customer Service team at 1-800-798-1658, Monday through Friday, 8:00 AM – 4:00 PM

Regional Check Locations

Employers for Developmental Services, Traumatic Brain Injury (TBI) and Family Managed Respite (FMR) supports

Budget Year End Reminder

The current budget year for the services that you manage will be ending soon.  the budget end date for these services is June 30, 2017.

The time-sheet deadline for any services provided before July 1, 2017 is July 10, 2017. We need all time-sheets in our office by 12:00 p.m. (Noon) on July 10. 2017.

Late Time-sheets will not be paid.

If you have time-sheets for services provided between July 1, 2016 and now, please send them to us immediately for processing.  Do not wait until the last minute to submit time-sheets.

Remember: If there isn’t enough money in a budget, we won’t be able to fully pay a time-sheet.  In some cases, we may not pay at all.  We will return the time-sheet to you, so you can arrange to pay for the services directly.

You cannot use funds that begin on July 1, 2017 to cover unpaid services.  If you try to do this, it could be considered Medicaid Fraud, Which is a very serious offense.

If you have questions, or need information about your budget, please call our Customer Service team at (800) 798-1658.  customer Service staff is available Monday through Friday, between 8:00 a.m. and 4:00 p.m.



Changes to the Look of your Paycheck – Employees in Developmental Services, Traumatic Brain Injury (TBI) and Family Managed Respite (FMR) Supports

Over the last several years, ARIS Solutions has been working on upgrading the software we use to process time-sheets and payroll.  This work is almost done.  We are very excited to announce its launch in July 2017.

What does This Mean for Me?

There are a couple things about this change that will affect you:

  • Because we will be using one computer system until July 1, 2017 and a different one after July 1, 2017 for pay date July 14, 2017 you might receive two paychecks or deposits to your account.
  • Your paycheck – or Notice of Direct Deposit – will look a little different.  If you receive a paper check, the color of the check will change to a light blue color.
    • If you receive direct deposit, we will continue to directly transfer funds to your account but the Notice of Direct Deposit will now be printed on regular paper
  • The “Year to Date” earnings on your paycheck will be based on the computer system – and not combined on the paycheck but will be correct and reflect all earning in Calendar Year 2017 on the W2 form that you receive from us in January 2018.

Do I Need to Fill My Time-sheet Out Differently?

No-You don’t have to do anything differently. all the changes are handled on our end.  You and your employer just need to fill your time-sheets out and make sure that they are at our office by 12:00 p.m.(noon) on July 10, 2017.  There are firm deadlines this time of year.

Who Do I call with Questions?

Please contact your Customer Service Team with any questions.  They are available Monday through Friday, from 8:00 a.m. to 4:00 p.m. by calling (800) 798-1658 or via email at


Vermont Earned Sick Time Law

Below is a letter that was sent out to Employers from the Vermont Agency of Human Services/Department of Disabilities, Aging and Independent Living


Dear Employers,

In Marcy 2016, Vermont enacted its Earned Sick Time Law.  Following passage of the law, the Vermont Department of Labor (VDOL) issued the Vermont Earned Sick Time Rules to clarify practices and policies in the administration and enforcement of the law.  This law requires employers to provide their employees with earned, paid sick leave.  It states that all employers with 5 or more full-time employees must begin complying with the law on January 1, 2017.  Employers with 5 or fewer full-time employees (i.e., “small employers”) must start complying with the law on January 1, 2018.

The Agency of Human Services (AHS) and ARIS solutions (ARIS) are working together to develop a plan to implement the Vermont Earned Sick Time Law for those who employ independent direct care workers in programs administered by both the Department of Disabilities, Aging and Independent Living (DAIL) and the Vermont Department of Health (VDH).  In the upcoming months AHS, through ARIS, will provide additional information and details as to how this law will apply to you.

For questions about the new law, you may contact VDOL at 802-828-4281.  There is also information available on the VDOL website at

Thank you,

Monica Caserta Hutt, Commissioner

Department of Disabilites, Aging and Independent Living

HC2 South, 280 State Drive, Waterbury, VT  05671





2017 Fiscal Year End Dates to Remember – Developmental Services

Wednesday, July 5, 2017 – Last Day to Receive Budget Changes

Friday, July 7, 2017 – Last Day to Mail Time Sheets – Must be post-marked July 7, 2017

Monday, July 10, 2017 (by noon) – Last Day to Fax/E-mail/E-time Time Sheets

Monday, July 10, 2017 (by 4PM) – Last Day to hand deliver Time Sheets

Friday, July 14, 2017 – Last Payroll Check Date

Department of Labor Minimum Wage and Overtime Guide

Paying Minimum Wage and Overtime to Home Care Workers: A Guide for Consumers and their Families to the Fair Labor Standards Act

This user-friendly guide, developed with stakeholder input, explains who needs to follow the FLSA rules and how to follow them. The guide provides examples of situations involving hiring a home care worker directly, using a home care agency, and arranging care through a self-directed program. It discusses paid providers who are family members of the consumer and who are live-in workers.

The guide is now available on our website at



Effective October 13, 2015 new Department of Labor (DOL) rules require employers pay overtime wages to many employees for hours worked beyond forty hours in a work week.  Below is a link to the DOL web site which provides critical information for employers so that they may determine whether they must pay overtime to their employees.


Minimum Wage Increase January 1, 2016

The State of Vermont increased the minimum wage which must be paid to employees from $9.15 an hour to $9.60 an hour effective January 1, 2016.  Most State of Vermont Consumer Directed Medicaid Programs already are required to pay a minimum of $10.80 per hour, however Veteran’s programs and Family Managed Respite Programs in Developmental Services may pay the State minimum wage to employees.

For those employers who have paid a minimum rate of $150.00 for a 24 hour period of work (allowing for 8 hours of sleep time), the new rate, based upon the new minimum wage is now $153.60.